Energy & Telecoms Procurement & Historical Auditing

Energy Procurement Services, Billing Validation, Contractual Discrepancies, Invoices Disputes, Ongoing Audit Service. Zero Trace specialise in energy and telecoms procurement services, helping businesses with their procurement issues.

Being totally independent we provide both corporate and SME clients with logical, clear and analytical solutions. Bespoke software applications assist in the procurement cycle meaning we always stay alongside our clients, giving support and advice.

It often occurs that most clients are being overcharged by their supplier or that they are on the wrong contract rates. Zero Trace offer a range of procurement related services listed below that ensure energy and telecoms expenditure is kept to a minimum and can save clients £1000’s year on year;

• Energy Procurement
• Billing Validation
• Identification of Contractual Discrepancies
• Resolution of Invoice Disputes
• Ongoing Audit Services

A particular strength is the helping clients to recover credit from over charging by suppliers. By looking back up to 6 years we have identified and reclaimed over £250,000 on behalf of clients to date.

Commercials:

Virtually all fees are paid from percentage of savings and recoveries or commissions – so our service is effectively free to clients. Ongoing management services if required, are charged annually on a contract-by-contract basis.

We offer a FREE audit to identify potential savings and overcharging so you have nothing to lose and everything to gain!

Retail Portfolio (Energy)

30.1% Saving on Electricity
23.1% Saving on Gas

Industrial/Office Portfolio (Energy)

34% Saving on Electricity
52% Saving on Gas

UK Based Age Charity (Telecoms)

11% Overcharging
32% Saving on Mobiles
41% Saving on Fixed Lines

Energy Management

Zero Trace Ltd is experienced in working with Landlords and Management Agents to provide holistic energy management services for properties ranging from single multilet office schemes, to nationwide portfolios upwards of 500 sites. Services include;

• Energy Procurement
• Billing Validation
• Invoice & Contract Renewal Management
• Coterminous Contract Planning
• Remote Meter Reading on Main and Sub Meters
• Apportionment

We encourage clients to select from our list of services to build a bespoke energy management strategy, which will meet your requirements, remove unwanted hassle of dealing with energy suppliers and apportionment problems, and allow you the time to do what you do best.

Commercials:

Management fees are quoted on a client-by-client basis dependent on the services required.

Current Projects
London Based Property Management Company

45 Gas & Electric meters located in multilet office and industrial sites under management on behalf of a London based property management agent with three project goals;

• Ensure all meters are on competitive tariffs for occupiers
• Organise contracts to achieve coterminous end dates
• Collate meter readings & verify usage against billing data

Business Resource Manager (BRM) Software

Zero Trace offer the UK’s leading end to end Telecoms and Expenses Management software that delivers automated arbitration, cost mapping, internal billing, reporting and cost recovery for Global Enterprises that struggle to control multiple business services across multiple countries and offices.

• Base Lining and Audit (Record and track assets & expenditure)
• Inventory Capture and Cleanse (Identify opportunities for cost reduction)
• Validation of Usage, Tariffs, and Invoices (Ensure accurate supplier bills)
• Personal Call Management and Cost Recovery (Ensure compliance with HMRC VAT policies)
• Inventory and Asset Management (Track fixed lines, mobiles, laptops, PDAs, SIMS, and data routers)
• Call Recording and Logging
• Call Management (Reduce communication costs by up to 20% by identifying billing anomalies, verifying call costs, and detecting policy breaches)
• Client Billing
• Utilities Management (consumption monitoring and invoice validation with automated bespoke reporting)
• Expenses (travel, fuel, accommodation, consumables)
• Automated invoice consolidation
• Hosted Service meaning fast implementation & immediate ROI

Typical Savings

Policy management and enforcement	15%
Staff awareness of reporting and tracking tools	10%
Billing errors and overcharging	5%
Tariff optimisation	5%
Personal Call Management (cost recovery)	15%
Hardware / device lifecycle management	5%

The Zero Trace BRM is based on client server software architecture available to the entire workforce from any Internet connected pc. Zero Trace BRM enables collaboration, data sharing, analysis and reporting on costs, usage and policy management across multiple suppliers and services. Our system is fully hosted and delivered as software as a service (SaaS). Users retain full control of the service whilst Zero Trace provide round the clock support.

Zero Trace BRM provides administration teams with the ability to work from and maintain a centralised database of suppliers, invoices, cost centres, users and equipment. We provide access to unprecedented levels of information and analytics through easy to understand and navigate 'Dashboard' style user interfaces with key observations and flexible reports just a click away. Relevant and reconciled data is distributed and available to every employee whether Director, Manager or resource user to drive and inspire accountability, ownership and responsible use. This in turn increases efficiency and performance whilst significantly reducing cost across the entire work place.

The Benefits of the Zero Trace BRM Solution

• The most complete coverage of telecoms resource and cost management for fixed and mobile services and asset management
• Full support of multiple carriers, countries, currencies and languages
• The Atlantic Business Resources service includes full management and uploads of carrier bills and Inventories and employees telephone lists
• Comprehensive Telecoms Expense Management (TEM) including bill validation, cost centre charging, tariff validation, exception reporting, cost analysis and profit recovery
• Easy integration into your existing business process
• Delivered as software as a service (SaaS), zero impact on IT, accessed via web browser
• Fully hosted, backed-up, resilient and secure
• One system, one user interface, one log-on
• Supports multiple Carriers, bill formats and data formats
• Automated invoice processing and cost centre charging-on
• Ad-hoc, scheduled and batch reporting automation to individuals or distribution lists
• Managed bill uploads and bulk inventory uploads
• Easily extended to other services including employee travel & expenses, credit cards, fuel cards and non-telecoms asset management
• Unparalleled expertise and software development. We know fixed and mobile telecoms
• VAT Compliance, Audit tool and Fraud Management
• Reduce carbon footprint and reduce paper and energy consumption-contribute to ISO14001 accreditation